UHR Payslip Registration in Kenya: How to Register and Activate Your Account

Trying to access your government payslip but not sure how UHR payslip registration in Kenya works? Finding the right portal, understanding your UPN, and knowing whether you need to register or activate your account can make the process longer.

But the solution is simple: use the official UHR portal (link) to access your payroll account and payslip. In the guide below, we will explain how to register for a UHR account, log in, and access your payslip online.

uhr payslip registration

We also cover common registration and login issues, so you know what to do if something goes wrong.

Important: UHR payslip access and new-employee registration are not necessarily the same step. New employees may need to complete the relevant GHRIS registration or UPN activation process before using the HRIS-Kenya Payroll Self Portal.

Who Needs to Register for UHR Payslip Access?

UHR payslip access is intended for eligible employees whose employment and salary records are maintained within the relevant Government of Kenya public-service payroll system. If you are a newly appointed government employee, you must first have your employee record activated or registered before you can access payroll self-service. 

Your information must correspond with the employment records held by the relevant ministry, department, or government institution.

Requirements for UHR Payslip Registration

Before starting the process, make sure you have:

  • Your employee or payroll details
  • Your UPN, if it has already been assigned
  • Personal identification details
  • Your ministry, department, or government institution details
  • Contact information
  • A valid email address or phone number, where required
  • A secure password

Security Note: Only enter your personal and employment information on the official Government of Kenya website. Never share your password, OTP, National ID number, KRA PIN, or other login details with anyone offering to register or activate your account for you.

How to Register on the UHR Payslip Portal (Step-by-step guide)

To complete your UHR Kenya GoKe payslip online registration, follow the steps below:

Step 1: Open the Official GHRIS Portal

Open your preferred browser and visit the official Government Human Resource Information System (GHRIS) portal ghris.go.ke/loginonly.aspx. 

The GHRIS portal provides government employee HR services, including the relevant new-employee registration process.

open GHRIS portal

Step 2: Click “New Employee? Register Here”

On the GHRIS login page, look below the login section for the “New Employee? Register Here” option.

Click this link to open the employee registration form. Here, you will provide the information needed to create your access to the government HR system.

click new employee register here link

Step 3: Enter Your Employee and Personal Details

Depending on the information requested on the current form, you need to provide details such as your:

  • Personal Number: Your official government employee number
  • National ID Number: Your Kenyan National ID number
  • KRA PIN: Your Kenya Revenue Authority PIN
  • Surname: Your name as recorded in your government employment records
  • Date of First Appointment: Your official government appointment date
  • Mobile Number: Your active phone number
  • Personal Email: An email address you can access
enter your employee details

Enter each detail carefully and make sure it matches the information held in your official government employment records. 

Step 4: Set Up Your Password

After providing the required information, you will be asked to create a password for your account.

Create a strong password and follow any password requirements shown by the portal. Avoid using easily guessed personal information.

create password

Step 5: Review Your Information and Submit the Form

Before submitting your registration, take a moment to check all the information you have entered. Make sure all information is correct, then click on the Submit button.

submit the registration form

Step 6: Use HRIS Portal to Access Your Payslip

After completing registration, go to the relevant payroll self-service portal to access your salary information. The current UHR portal is identified as the HRIS-Kenya Payroll Self Portal. It uses your UPN (User ID) and password when you log in.

Once your account is active and your payroll information is available, you can use the portal to view your payslip online.

HRIS kenya payroll self portal

How Does GHRIS Link With UHR Payslip?

GHRIS and UHR are used for different parts of the Government of Kenya’s HR and payroll environment. GHRIS provides broader government employee HR services, while the UHR portal is identified for payroll-related self-service.

The employee information and account details used across these government systems help connect an employee’s HR record with their payroll access. This allows eligible employees to use their UPN and password to access available payslip information through the UHR portal.

What Is a UPN?

UPN is the User Principal Name used as the user ID to access the current UHR/HRIS-Kenya Payroll Self Portal.  Your UPN is linked to your government employee account and is used with your password when you log in.

Once your UPN is active, you can use it as your User ID to log in to the UHR portal and access available payroll and payslip information.

Common UHR Payslip Registration Problems

Even when the system is working normally, employees can face registration and login problems. Here are some of the most common ones:

Why Can’t My UHR Registration Details Be Verified?

Your details may not be verified if they do not match your official government employment records. 

Check your Personal Number, National ID, KRA PIN, and other information carefully. If the details are correct but the problem continues, contact your HR or payroll office.

You Do Not Know Your UPN

The current UHR portal uses a UPN as the user ID. If you have recently been employed and have not received or confirmed your UPN, ask your HR/payroll office for assistance.

Your Password Is Not Working

Remember that the UHR login page states that the password is case-sensitive. Check your capitalization and make sure you are not accidentally adding spaces. If you have forgotten the password, use the official recovery process.

You Registered but Cannot See a Payslip

Registration or account activation does not necessarily mean that a monthly payslip will immediately appear. Your salary record must also be available in the payroll system.

If you were recently appointed, transferred, or added to payroll and your payslip is missing, contact your HR or payroll office.

The Website Is Not Working

Government portals can occasionally experience maintenance, technical problems, or heavy traffic. Before assuming that your account is the problem, try again later.

Conclusion 

UHR payslip registration makes it easier for government employees in Kenya to access their salary information online. Once your account is active, you can log in, check your payslip, and access other available services.

If you have trouble with registration, your UPN, or your payslip, contact your HR or payroll office for help. Always use the official government portals and keep your login details safe.

FAQs

For a new government employee, registration or activation is handled through the relevant official GHRIS process, after which eligible employees can use the UHR/HRIS-Kenya payroll self-service portal. The current UHR portal uses a UPN and password for login.

The current UHR portal is the HRIS-Kenya Payroll Self Portal and provides payroll self-service access for eligible government employees.

If your employee account and UPN have already been activated, you generally do not need to register again. You can use your existing credentials to access the UHR payroll self-service portal. New employees may need to complete the relevant registration or activation process first.

They are closely connected within Kenya’s government HR and payroll environment, but the portals have different interfaces and functions. UHR is used for payroll purposes only, while GHRIS provides broader government HR services, including employee registration and P9 access. 

Similar Posts